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Printing, Scanning, and Copying at Alloway Library

This Guide tells you what you need to know about printing, scanning and photocopying at Alloway Library

Scanning at Alloway Library

Scanning documents is a great way to reduce paper use - and there's no fee for scanning. We recommend scanning to a USB memory stick for: best results; bigger file sizes and, greater security,  but you can also scan direct to email. Read the screen on the scanner to start the scanning process or ask Borrower Services staff for additional assistance

Alloway Library provides two scanners:

On the Main level, at the Multifunction Print Station

  • Good for oversize document scanning
  • Use the document feeder for multi-page documents.
  • Multiple file formats are available. PDF is the default.
  • Great for colour documents

On the Upper Level

  • The photocopier by the elevator is also a scanner
  • Use the document feeder for multi-page documents.
  • Multiple file formats are available. PDF is the default.
  • Black and white scans only, no save to memory stick option

 

Scanning to E-mail

Scanning to E-mail

  1. It's more reliable to scan to a USB/flash drive, especially if they're doing higher-resolution scans and/or colour.
  2. Have patrons enter their e-mail address using the pull-out keyboard (hidden under the touch-screen).
  3. When typing on the touch-screen, it works best if you use a fingernail rather than a finger.
  4. To scan a document, press the "Print" key.
  5. If they are doing multiple pages and want to keep them in the same document, they can compile them by continuing to scan documents. 
  6. Once they've finished scanning, they should press "Read End" to send the e-mail.
  7. Once they've sent their document, they should check their e-mail before leaving the library to ensure it has scanned and been sent correctly. High-resolution or colour scans may take some time to arrive by e-mail and in some cases may not arrive at all. That's why it's better to scan them to a USB/flash drive.
  8. If they're scanning an important document, it's better to send it to their own account, rather than sending it directly to a third party. That way they can check and make sure the document has scanned correctly and also allows them to give it a better name than LIB-1-MXM363N@twu.ca_20150225_075454.

Scanning to a USB/Flash Drive

This is the best option because it's fastest and most reliable.

To use it choose:

  1. Image Scan
  2. USB Mem. Scan
  3. Insert the USB drive on the front of the copier just below the Copy button.
  4. Make any settings changes - 
    • For reading documents on-screen, it's best to increase the PPI to 300 from the 200 (default)
    • For items that are an odd shape, you may have to specify the size and orientation to get it to scan properly.
  5. If they are scanning a number of loose pages, the document feeder works well and will also do double-sided scans.